Document Management System on SharePoint
Company
Our customer is Singapore’s national institute for applied solar energy research. It conducts industry oriented research and development as well as use-inspired basic research in the field of solar energy conversion. The institute collaborates closely with industry.
The mission of our customer is to conduct research and development for a sustainable energy supply based on solar resources. We focus on the development of materials, components, processes and systems for photovoltaic electricity generation and energy efficient buildings. It is globally active but will focus on technologies and services for tropical regions, in particular for Singapore and SouthEast Asia.
The Customer had the following requirements:
- Web based Document management system to cater to research environment.
- Automation of research process and document creation and privileged sharing.
- Task delegation by super user and tracking, audit trails.
- Report generation.
Client
Industry
Research
Technologies
SharePoint WSS 3.0, MySQL Server
Summary
Our customer needed a web based Document management system that would cater to their specific research environment. The system would need to automate the research process through document creation and the ability to collaborate internally and externally on documents that were created. In addition, they needed the system to delegate tasks, as set up by a super user for tracking, audit trails and generation of reports.
Solution
Verinon has developed a Document Management System based on Windows SharePoint Services
3.0 platform and customized it to meet all customer requirements.
The solution simplified document creation and sharing process with web-based user interface to allow users from various teams like research, purchase, quality and personnel to store and share
their documents with proper access rights and see the audit trail.
Few salient feature of the deployed system are:
- Document storing and sharing by multiple users based on the privileges.
- Standardized (configurable) and auto creation of file structure in server for each new customer.
- Major/minor versioning of documents.
- Check-in, check-out.
- Tracking log for date/time of report generation, amendments.
- Report Generator: including option for feedback form to customer.
- Gantt chart for use: Overall review by Super User; specific only for other users.
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