Meta Workplace to Microsoft Teams or Viva Engage with Easy2Share

Move or migrate from Workplace to Viva Engage

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    Meta has announced that it will sunset the Meta Workplace platform in 2025. To accommodate Meta Workplace users, Verinon has developed a process for migrating from Meta Workplace to Microsoft Teams, Viva Engage and others using the Easy2Share migration process. Fast, Reliable, Proven.

    Move as we are? 

    When creating a network in an organization, there might be strict control over which network groups can be created, or which might be more of a free range. Over time, these networks evolve, and organizations use different tools for diverse types of networks. There is not one right or wrong answer, or way to move from one platform to another. There are some good practices that can help in the process of moving from Workplace to another platform.  

    Move to Viva Engage? 

    For many Workplace customers who already have Microsoft 365 licenses and active collaboration in Teams and SharePoint, and other Microsoft apps and tools, it may be natural to move to Viva Engage, as then their employees will only have one user profile to relate to and it will be integrated with what they already have in their Microsoft 365 platform.

    What is Viva Engage? 

    Viva Engage is a communication and knowledge sharing platform for employees to share stories, insights and knowledge, engage with colleagues and peers, attend virtual events and get to know others in the organization.

    Viva Engage is not identical to Workplace and has some differences in features and functionality. Viva Engage will have the discussion and post “forum” similarly to what we are used to from Workplace. In addition, you will get a SharePoint site associated with your Viva Engage group, plus Planner for tasks and activities and OneNote for notes. It can be worthwhile to plan for how the communication and collaboration ecosystem should be structured, and how, when and by whom it should be used, if moving from Workplace to Viva Engage.

    Feel free to contact us, or you can call us any time +1 650 357 0992

    Teams versus Viva Engage? 

    Illustration of elements of information, collaboration and communication
    Figure 1 Illustration of elements of information, collaboration and communication
    Illustration of the Teams ecosystem and the Viva Engage ecosystem
    Figure 2 Illustration of the Teams ecosystem and the Viva Engage ecosystem
    Feel free to contact us, or you can call us any time +1 650 357 0992

    Microsoft Teams 

    Microsoft Teams is meant to be a hub for collaboration for a group of people working on more or less the same activities and tasks.

    In a Teams group, it is generally expected that all members know each other, understand the purpose of the group, and share a common goal or set of activities.

    Number of members

    Teams groups can vary in size, but typically have between a few and 50 members, with a maximum of 300-500 members.(even if the technical limitation for Teams members is 25000). If a team is more than 500 people, you might want to consider using Viva Engage or divide into several teams in Teams.

    Different types of teams in Teams can have different audience. E.g. a team for a department may consist of 40 people, and for a team for Change Management Champions it may have 350 members in a large organization, and both are good for that specific purpose, as what they collaborate on is different.

    Examples of use for Teams:

    Move to Viva Engage? 

    Microsoft Viva Engage is meant to be a hub for knowledge sharing and employee engagement across the organization.

    The rule of thumb for Viva Engage networks is that they might not necessarily know everyone in the group, nor are they required to. They might, however, get to know new people, across the organization, with whom they share some common interests.

    Examples of use for Viva Engage:

    Global communities
    Expertise communities
    Process communities
    Social communities

    Associated to both Teams and Viva Engage you have a SharePoint site, a Planner and a OneNote. Of course, you can add as many of these and other tools as you like. Itis important to plan for the ecosystem of Viva Engage, or Teams, before moving from Workplace. Most likely some of the groups in Workplace belong in a group in Teams and others belong in a group in Viva Engage.

    Feel free to contact us, or you can call us any time +1 650 357 0992

    Teams versus Viva Engage? 

    Figure 3 Which groups should be moved to Teams and which should be moved to Viva Engage? 

    It might seem like a daunting task to move content from Workplace to Viva Engage by yourself, and not migrate. You might expect that migration is faster and more effective. It might be faster to migrate in the short term, however, it might be a better idea to start

    Move to Viva Engage?

    For most companies already using Microsoft 365 it would be more natural to move to Viva Engage. Viva Engage offers a different world compared to Workplace, with integration into the Microsoft 365 platform and the ability to create groups that come with a SharePoint site, Planner, and OneNote. 

    Start fresh – get control 

    Starting fresh with Viva Engage allows the company to have better control over the groups that are created and how they are managed. They can differentiate between groups that are based on organizational affiliation or role, and those that are more free-form, such as sports or informal professional networks. It is also important to define what should be shared and communicated in Teams versus in Viva Engage. 

    Once a good structure is in place, relevant content from Workplace can be moved into the new networks, either manually or using a migration solution. 

    Verinon would be happy to run a workshop and/or a proof of concept or pilot to help surface some factual information about the current situation and help set up concrete goals, a realistic progress plan, and a business case for moving from Workplace to Viva Engage.  

    Is your company ready to take the necessary steps to ensure a successful transition from Workplace to Viva Engage? 

    Feel free to contact us, or you can call us any time +1 650 357 0992