ApplicationXtender to Microsoft 365 SharePoint Migration

Company

Corporation is an American investment holding company originally created by the railroad entrepreneurs Oris and Mantis Van Sweringen as a holding company for their railroad interests. It was incorporated in 1929 and reincorporated in Delaware in 1984On March 21, 2022, Berkshire Hathaway made an $11.6 billion offer to acquire the company, which completed in October 2022.

Our client determined that it was important for them to consolidate their existing content management platforms into a singular cloud-based solution. Their objective was to migrate away from the existing ApplicationXtender 7.0 platform in favor of Microsoft’s SharePoint Office 365 hosted solution. This migration would allow them to decommission an on-premise AX system that was difficult to support internally.

The project involved the migration of thousands of varying types of documents from ApplicationXtender 7.0 along with the content’s associated metadata & permissions over to SharePoint Office 365 under extremely tight timeliness.

Customer had the following content migration requirement: Migration of their ApplicationXtender7.0 to SharePoint o365.

Client
American investment holding company originally
Solution
Migration from ApplicationXtender 7.0 to SharePoint o365
Technologies
ApplicationXtender 7.0, SharePoint o365

The Challenge

Our client’s AX migration was relatively straightforward with respect to the extraction of AX content. However, they had large PDF documents. During the consolidation process (Easy2Share – Transformation Phase) the project proved significantly time consuming due to the large PDF documents and related consolidation. In addition, certain types of annotations created issues pertaining to extraction and to some extent imports, though the client didn’t need most of them. The Verinon team transformed and rebuilt the relevant metadata in accordance with the client’s search related needs. In spite of all noted issues, the migration was delivered on time and on budget.

Solution

To meet these objectives, Verinon was engaged for global content migration services to accomplish this turnkey migration project.

By deploying our services methodology and using Verinon’s Easy2Share migration tool, Verinon’s delivery team was able to complete the migration on time and within the budgetary needs of the client.

Verinon’s services migration services methodology consists of

Verinon’s proprietary content migration methodology is in place at numerous companies across many vertical industries within North America and Asian Pacific Regions. Our methodology is proven and offers aguaranteed business result.

This approach centers on the following steps that have proven critical on each such migration:

Planning: This initial step includes an evaluation of existing ApplicationXtender environment, including an Easy2Share assessment process which includes a proof-of-concept migration of a sample Jive content(s) with the purpose of establishing a plan and schedule for the migration process.

Analyze Content: The next step is to analyze the existing ApplicationXtender content and make any necessary adjustments, if necessary, from within the source. This is also the necessary step to plan for an in- process data transformation.

Migrate: The next step is to Migrate all the data from ApplicatioXtender to SharePoint o365

Verify / Validate: Finally, this approach calls for an active verification and validation of the results. The Easy2Share process involves a series of Analysis, pre-extract, and post-import reports to validate the process. In addition, there are audit logs at each step review each step in this process.

Result: There are several things one must properly match from the ApplicationXtender environment to one inSharePoint o365. In addition to proper matching, the result has to be auditable and verifiable.

Full Auditable: In addition to the fact that detailed logs are created as part of the Process, both summary and detailed reporting both as it relates to users and objects is incorporated into both the Jive and SharePoint o365 end of the process.

Result

The solution has been successfully migrated all ApplicationXtendercontents to SharePoint o365 and have received very positive feedback after several months of the system’s utilization.

Among the most important business benefits noted by the Customer are:

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